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Privacy policy
In this privacy policy, we explain how we collect and process personal data in connection with our website (epicfusion.com) (hereinafter referred to as the website) and in connection with our services in accordance with the GTC (hereinafter referred to as the services). Personal data is all information that relates to an identified or identifiable person (hereinafter referred to as personal data or data).
Privacy policy
In this privacy policy, we explain how we collect and process personal data in connection with our website (epicfusion.com) (hereinafter referred to as the website) and in connection with our services in accordance with the GTC (https://epicfusion.com/agb/) (hereinafter referred to as the services). Personal data is all information that relates to an identifiable person (hereinafter referred to as personal data or data).
1. Controller and contact
The controller for this website and the controller for the processing of personal data is
Epic Fusion AG
Bahnhofplatz 10B
3011 Berne
Berne Switzerland
Phone +41 31 512 14 14
E-mail hello@epicfusion.com
(hereinafter Epic Fusion, we or us)
If you have any questions about our handling of personal data or other data protection concerns, you can contact us at the following e-mail address or using the other contact details given above: hello@epicfusion.com
2. Collection and processing of your personal data
We collect personal data in various ways, including in connection with your inquiries, with the provision or offer of our services or when you use the website. We process the following types of personal data for the following purposes:
2.1 Information provided by you
We collect personal data that you provide to us yourself, e.g. when you send us an email, register on our website, comment on a post, send us an inquiry using the contact form or place an order. The information you provide (in particular your name, address, e-mail address and telephone number) will be stored by us and used for the purpose of processing your contact.
2.2 Providing and offering our services
We process and collect personal data (in particular your name, e-mail address, telephone number) from you and your partners, directors, officers, employees and representatives in order to provide or offer our services to you.
2.3 Information collected automatically when you visit the website
When you access and use the website, certain data is collected automatically. This includes the following data in particular: Browser, operating system, settings, date and time of the page view, IP address, pages visited and content viewed. This data is collected automatically as soon as you visit our website. We use this data to provide the functions of the website and to ensure the proper and secure operation of the website. We also evaluate this data for statistical purposes, for example to determine which pages are favored or when and how many visits are made. The evaluation is carried out on an aggregated basis, without this data being able to be directly related to you personally. We use the knowledge gained in this way to improve and further develop our website and our offers.
2.4 Newsletter
If you would like to receive a newsletter offered by us, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. We use this data exclusively for sending the requested information (in particular notifications about our services, products or events as well as corresponding offers from third parties that may be of interest to you) and do not pass it on to third parties, except as described in this privacy policy. You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the "Unsubscribe" link in the newsletter.
2.5 Employment relationships
When you apply for a job with us, we process personal data such as First name, surname, gender, address, telephone number (mobile and landline), e-mail address, social security number, details from your CV; qualifications, salary account number, criminal and debt enforcement register extract and any other relevant data that is transmitted to us in the course of the employment relationship, the application process or the pre-contractual relationship
Personal data is processed for the purpose of carrying out the application process, carrying out the pre-contractual relationship (e.g. negotiating the employment contract), carrying out the employment relationship, fulfilling our obligations as an employer (e.g. paying wages) and fulfilling legal obligations (e.g. settling accounts with social security authorities, issuing employment references).
2.6 Other purposes
In addition to the aforementioned purposes, we may also use the personal data collected to assert or enforce our legal claims, to defend ourselves in connection with legal disputes and official proceedings and to prevent and investigate criminal offenses and misuse of our services.
3. Cookies, analysis tools and other technologies
3.1 Cookies in general
We use cookies on our website. These are text files that are stored on the user's device and collect information about visitors and the use of our website or technically different tracking applications. Cookies allow the user to be identified and are used to provide more user-friendly, effective and secure services via the website.
Most of the cookies we use are so-called "session cookies". These are automatically deleted at the end of your visit to our website. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognize your browser on your next visit. For more information on the cookie or cookie-like technologies used, please refer to the following provisions.
You can configure your browser settings so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of the website (e.g. language selection) may be restricted.
3.2 Analysis tools
We also use cookies, analysis programs and tracking technologies from third-party providers (such as Google Analytics, LinkedIn Insight Tag, LinkedIn Matched Audiences, Meta Pixel, Meta Conversion API (CAPI) or comparable services), which measure and evaluate your use of the website in order to determine user behavior, form target groups and optimize ads. When you visit the website, we record when and for how long the website is visited, which pages are accessed, which functions are clicked on and which content is displayed. This enables us to better understand how the website is usedand by which target groups.
The third-party programs use cookies, identifiers and cookie-like (tracking)technologies to identify the user. However, we cannot rule out the possibility that these third-party providers may track your use of the website, combine this data with data from other websites that are also tracked by this third-party provider, use this information for their own purposes and, if necessary, assign it to you. This third-party provider is responsible for the processing of your personal data by this third-party provider and its data protection provisions apply.
3.3 Google Analytics in particular
We use Google Analytics, a service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and/or Google Ireland Limited Gordon House, Barrow Street Dublin 4, Ireland.
Google Analytics uses cookies to analyze your use of the website so that we can draw conclusions for improving our website and our services, whereby we have configured Google Analytics so that only shortened, i.e. anonymized IP addresses are processed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and/or Ireland and stored there. This involves anonymized measurement values such as geolocation via your truncated IP address, usage time and duration, technologies used by the user, user flow and some more.
Further information on data protection by Google Inc. can be found here: https: //policies.google.com/privacy?hl=DE
3.4 LinkedIn Ads in particular
We also use the advertising and tracking services of LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland ("LinkedIn Ads"), including the "LinkedIn Insight Tag" and "Matched Audiences". These services make it possible to analyze the use of our website and measure the effectiveness of our online campaigns as well as the display of target group-specific advertising. Cookies, pixels or similar technologies are used for this purpose, which can collect information about your use of our website and transmit it to LinkedIn.
LinkedIn's privacy policy applies to the processing of your personal data by LinkedIn. You can find more information here: https://www.linkedin.com/legal/privacy-policy
3.5 Meta Ads (Facebook/Instagram) in particular
We also use advertising and tracking technologies from Meta Platforms Technologies Ireland Limited, Merrion Road, Dublin 4 D04 X2K5, Ireland ("Meta Ads"), in particular the "Meta Pixel" and the "Meta Conversion API". These technologies use cookies, pixels or server-side interfaces to collect data about your use of our website in order to measure conversions, improve the effectiveness of our advertising campaigns and display target group-specific advertising on platforms such as Facebook and Instagram.
The data collected in this way may be transmitted to Meta and combined with other information. Meta's data protection provisions apply to the processing of your personal data by Meta. You can find more information here: https://www.facebook.com/privacy/policy
3.6 HubSpot in particular
We use the services of HubSpot Inc, Two Canal Park, Cambridge, MA 02141 USA. HubSpot is an integrated software solution to cover various aspects of our online marketing and digital communication. These include in particular
(a) email marketing (e.g. newsletter and automated mailings);
b) Social media publishing and reporting;
c) contact management (e.g. CRM systems); and
d) Landing pages and contact forms
Further information on HubSpot's data protection can be found here: https: //legal.hubspot.com/privacy-policy
4. Disclosure of personal data
We do not pass on personal data except in the following cases:
a) to third parties engaged by us (processors based on corresponding order processing contracts) who provide services for us, such as the provision of IT infrastructure, software or newsletter distribution (e.g. HubSpot in accordance with section 3.6);
b) to authorities or other third parties if we are legally obliged to do so or if it is necessary to protect our interests, e.g. to combat misuse or enforce the law;
c) if this is necessary for the conclusion, amendment or processing of a contract with you, for example to the payment service provider commissioned with payment processing or to the external providers of electronic signature applications such as Skribble(www.skribble.com) or Moco(www.mocoapp.com);
d) as part of the analysis tools, tracking technologies and cookies from third-party providers described in Section 3;
e) if you have expressly consented to the disclosure or
f) to acquirers or parties interested in acquiring business divisions, companies or other parts of our business or in connection with a reorganization, merger, transfer or other sale of our company, our assets or parts thereof.
Your data will not be passed on to third parties for advertising purposes.
The website and your data are hosted on servers in Switzerland. If we disclose data to recipients abroad, we take the legally required precautions to protect the personal data. If we transfer personal data to a country without adequate legal data protection (such as the USA in particular), we ensure an adequate level of protection as required by law by concluding data protection clauses (standard contractual clauses) with the recipients of the data, unless they are already subject to an officially recognized set of rules to ensure data protection (such as the Swiss-US Data Privacy Framework) or rely on a legal exception. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests or if the execution of a contract requires such disclosure, if you have given your consent or if the data in question has been made generally accessible by you and you have not objected to its processing. If you are interested, the documentation on these measures can be obtained from the office named in section 1.
5. Retention period
We store personal data for as long as it is required to fulfill the purpose for which it was collected. They are then either deleted or anonymized, unless we need them for longer in exceptional cases, e.g. due to statutory retention and documentation obligations or our legitimate interests, e.g. for evidence purposes or for IT security. Data about the use of our website (e.g. IP addresses) is generally anonymized or deleted after 12 months, unless we still need it in exceptional cases, e.g. to protect our legitimate interests and to combat misuse. As a rule, we delete application documents 6 months after rejection and contract data after 10 years in accordance with the statutory retention obligation.
6. Data security
We take appropriate measures to protect personal data against loss, misuse, unauthorized access, disclosure, alteration or destruction. To this end, we use appropriate technical and organizational security measures that are continuously improved in line with technological developments (e.g. SSL/TLS encryption, access restriction, access controls, regular backups, two-factor authentication for administrative access). However, we cannot guarantee the absolute security of personal data and hereby expressly exclude, to the extent permitted by law, any liability for loss or damage that you may suffer or have suffered directly, indirectly, indirectly or directly in connection with breaches of this privacy policy, data processing by us, your use of the website or information on the website. This exclusion of liability exempts us as well as our partners, directors, bodies, employees and representatives.
This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us via the contact form. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties. We would like to point out that data transmission over the Internet (e.g. when communicating by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.
7. Your rights
Persons whose data we process have the right, within the framework of the data protection law applicable to them, to request information about the personal data concerning them as well as their correction or deletion and the restriction of their processing as well as to object to the processing of their personal data. They also have the right to data portability (i.e. to receive their personal data in a commonly used electronic format). The above rights have no effect on personal data that is processed for you as part of an ongoing contractual relationship or service provision or that we must or may retain for legal reasons. Insofar as our processing is based on consent, every data subject also has the right to withdraw this consent at any time with effect for the future. To exercise such rights, please contact the contact point specified in section 1. A data subject also has the right to lodge a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner(www.edoeb.admin.ch). If you are resident in the EU or EEA, you also have the right to lodge a complaint with a supervisory authority within your member state. You can find a list of national data protection authorities in the EU at: https: //www.edpb.europa.eu/about-edpb/about-edpb/members_en
8. Legal basis
If required by the applicable data protection regulations, we will request your consent to the processing of your personal data, which will then form the legal basis for the processing. However, you hereby acknowledge that the legal basis for the processing - depending on the circumstances and the applicable data protection law - may also lie in the performance of the contract, in the implementation of contractual or pre-contractual measures or in the protection of legitimate interests, provided that the applicable data protection provisions require such a legal basis at all.
9. Consent of third parties
If you are acting as an agent or otherwise in the name or on behalf of a third party or providing us with information about a third party, you hereby declare that you are an authorized representative or agent of such third party and/or that you have obtained all necessary consents (as may be required by applicable law) from such third parties for the collection, processing, use and disclosure of their personal data to us and/or by us and/or that you meet all other requirements under applicable law to allow us to process the relevant personal data of such third parties as agreed.
10. Amendments to this privacy policy
It may be necessary to amend this Privacy Policy from time to time. As soon as a revised Privacy Policy is available on the Website, it will become binding.
11. Final provisions
Should one or more provisions or parts of this privacy policy be or become invalid or void, this shall not affect the validity of the remaining provisions. In the event of the invalidity or nullity of a provision, it shall be replaced by a valid provision that comes closest to the purpose of the invalid or null and void provision against which this data protection declaration is in breach.
Subject to any mandatory applicable data protection laws, this Privacy Policy is governed by Swiss substantive law, excluding its conflict of law rules. The exclusive place of jurisdiction is the City of Zurich, Switzerland (Zurich 1).
Epic Fusion AG, November 19, 2025, Version 3.0